Add Your Event or Membership

SiEntries is an online entries system which is designed to simplify entering and administering any type of event which uses pre-entries. It is fully supported by our sister company SPORTident UK who provide results services to hundreds of outdoor competitions, but events don't have to be users of the SPORTident results service to use the SiEntries system. SiEntries is designed to be flexible to cope with many event types, from simple solo races to multiday team or relay competitions. SiEntries can also be used for taking memberships of organisations or clubs, centralising the membership database and allowing members to join and renew online. Additionally it can be used as an online shop allowing the purchase of goods and services.

SiEntries can take payments in either Pounds Sterling or Euros. Fees for using SiEntries are just 5% of the transaction fee, subject to a minimum charge of £1/€1.20. These charges will be invoiced monthly and will be deducted from the transfer of card receipts. Large organisations may be able to negotiate lower rates. VAT should be added to the above charges.

SiEntries is developed and supported from Cumbria in the United Kingdom. Our customers will confirm that we offer world class friendly support and advice throughout the lifecycle of your event. Our service is more than just your standard 9 – 5 and you can contact us at any time if you need our help.

Adding your Event or Membership

To use SiEntries for your organisation please contact SiEntries Ltd. on +44 (0)1931 719 030 or email admin@sientries.co.uk, giving us details of your event or membership, which we will use to set you up a demo for you to check. Once you are happy that the configuration meets all of your requirements you can make it live and ready to the general public to see. You will also be able to use our extensive set of Administration tools to monitor and administer your activity, check finances and communicate with your entrants.

Standard SiEntries functions

SiEntries includes all of the functionality required to start taking online entries and membership renewals NOW. These include:

• The core processes required for entering and administering any event types, including bike, running multi-sport events, corporate challenges and charity walks.
• Manage memberships for clubs or organisations, including taking payment by recurring direct debit to increase membership renewal rates.
• Add items so that they can be purchased either when making an entry, applying for a membership or as a separate online purchase.
• The ability to process entries for different course and team types.
• The ability to collect custom information – e.g. club/organisation, experience, emergency contact details or anything else that may be required.
• As well as taking online payments there is the facility to put any manual (cheque, cash etc) payments onto the system so that a full entry / membership list can be displayed or to provide a complete entry list for results software.
• Organisers can make partial / full refunds to the credit/debit card used to pay for the activity / purchase.
• Entry / membership lists can be made visible or invisible. Participant / team number and other columns can be selected / deselected.
• Detailed custom reports can be created about your users. These can be downloaded or printed and can be shared with your co-organisers or suppliers.
• Financial reports for the organiser with up to the minute financial statements.
• Prompt payment of fees by monthly electronic transfer – all fees are transferred to the organisation by the middle of the month after the user has paid.
• Organisers can use the system to send out bulk emails / SMS's to all users. These can be customised to target specific groups of entrants and can contain custom information relating to the entry, such as their participant number or start time.
• Users can opt into a regular monthly email to keep them informed about all of the events on SiEntries. There are currently more than 140,000 subscribers to this email.

Advanced SiEntries functions

As well as the standard functions available to all events, memberships and purchases, SiEntries can be configured to support a number of different configuration and charging options:

• Variable rate activity / purchase fees depending on date, course, class, entry type, etc.
• Discounts for juniors.
• System can be set to open at a specific date / time and close either at a given date / time or after a specific number of entries have been accepted.
• Waiting lists can be created when a course or an entire event is full and the organiser can use SiEntries to invite individuals to enter when space becomes available.
• System can be set to open and close at a specific date/time.
• Discount vouchers can be issued by organisations to individual users for redemption against the activity / purchase fee.
• Allows multiple fee dates so fees can change as a closing date gets closer.
• Pre-Selection lists can be managed for events such as those that will sell out very quickly or those with very stringent entry requirements. All those interested in taking part can register an interest and supply appropriate experience details. The Organiser can apply criteria, make selections and use SiEntries to invite individuals.
• Activities / purchases can be grouped in series and series discounts can be applied.
• Bulk discounts for entering multiple users in the same activity.
• Merchandise with associated images and optional extras may be purchased when entering. Stock limits can be defined and cut off dates for ordering merchandise. Detailed reports available.
• The ability to make optional donations to a nominated charity and manage Gift Aid.
• The ability to take micro-payments – this allows users to return to their activity / purchase and add additional merchandise, donations etc. and pay any balance due.
• Full integration with both JustGiving and Virgin Money Giving, allowing users to set up fundraising pages as a part of the online entries process. These pages and any donation totals collected can then be monitored from within the SiEntries administration interface.
• Optional daily / weekly emails to the organiser listing any new and changed entries for the activity / purchase.

Future Developments

Over the coming months we will keep enhancing SiEntries, adding new functionality which will benefit both organisers and users. If there are any other features you would like to see which would help your event then please let us know!