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Privacy / Cookie Policy

To be able to use SiEntries we have to ask for and store some basic personal information about you. By using our online system to enter an event, join a membership or make a purchase you consent to the collection and use of this data in the manner described.

Please also refer to our Terms & Conditions for using the SiEntries System.

Data we Collect

When registering for the SiEntries system we will ask you for your name, address, gender, date of birth, email address and telephone numbers. When entering an event, joining a membership or making a purchase you may also be asked for additional information relevant to that activity / purchase. The details you provide will be stored on a computer and will allow us to contact you if we have any problem processing your activity / purchase. The email address will be used to send out a confirmation of your online activity / purchase and may be used by the activity / purchase organisation to send you additional event, membership and purchase information. The telephone numbers allows us to contact you or your next of kin should you be unaccounted for after the event or if an incident occurs.

If you choose to pay by credit or debit card we will also ask you for your credit / debit card details. Full card details are only held by Global Payments, not by SiEntries Ltd. All we hold is the last 4 digits of your card number so we can help resolve any queries you may have about which card you paid with.

Sharing Data

All data we collect except for your credit / debit card details will be passed on to the organisation supplying the activity / purchase. Please check their own Privacy Policy / Terms & Conditions to see how they will use this data to manage your activity / purchase.

Your name, age category, gender and other information you supply may appear on the public list of participants for each event you enter or membership you join. If you choose to enter details of your social media accounts then links to these accounts may be shown on the public list of participants and may also be passed on to any results providers for display on any events results.

If you choose to register for JustGiving or Virgin Money Giving via SiEntries then your name, address, gender, date of birth, email address and telephone numbers may be be passed on to JustGiving / Virgin Money Giving as a part of the registration process.

SiEntries does not use your personal information for any other purpose and does not provide this information to any other commercial or non-commercial organisations without your explicit consent.

Our Use of Cookies

Cookies are small pieces of information that are stored by a website on your device. Cookies can hold information about your preferences and other information that you need when you visit a site. We use cookies for three purposes:

  • When you access SiEntries a "session cookie" is set to record the fact that you have successfully connected to the database. No personal information is stored in this cookie and, being a "session cookie", it is automatically deleted when you close your web browser. This cookie is essential for us to provide our online entries services and without it you will not be able to register for or use our services.
  • If you choose the "Remember Me " option when you log into SiEntries a "persistent cookie" is set to hold your login details and password for the next time you try and access the system. As this is a "persistent cookie" it will not be deleted when you close your browser. If you do not wish this cookie to be saved then don't select on the "Remember Me" option. If you have already set this option but now want to remove the cookie, please go to the "Log In / Log Out" page where you can unselect the "Remember Me" option.
  • When you access the SiEntries Events List or Events Map pages and change any events filter options then a "session cookie" is set to record your selected options. No personal information is stored in this cookie and, being a "session cookie", it is automatically deleted when you close your web browser. If you choose the "Save preferences " option then this cookie is changed to be a "persistent cookie" to store your filter options for the next time you try and access the system. As this is a "persistent cookie" it will not be deleted when you close your browser. If you do not wish this cookie to be saved then don't select on the "Save preferences" option. If you have already set this option but now want to remove the cookie, please go to the "Events List" page where you can unselect the "Save preferences" option.
  • When you access any page of our web site we use Google Analytics Tracking cookies to collect data including the number of visitors, where visitors have come from and the pages they have visited during their session / time spent on our site. All data collected is anonymous non-personal information which is used by us to compile reports for internal use only. These cookies are not essential to the running of our site and can be safely deleted at any time. Please see the Google Privacy Policy find out further information about these cookies.

By using our website, you agree that we can place these types of cookies on your device.

If you have any questions or comments about our privacy policy please send them to admin@sientries.co.uk.