Beat the Train

TERMS & CONDITIONS

Jolly Running Ltd in these terms and conditions are referred to as “We” or “Us”

These terms and conditions apply to all participants who register to take part in an event organised by Jolly Running Ltd. In these terms and conditions participants will also be referred to as “you”

By registering in the event, you are agreeing to be bound by these terms and conditions.

All participants of any distance 10K or Greater must be above 16 years of age, the age requirement for this race is 18 years. Any Marathon distance participants must be over 18 years of age, for an ultra the age requirement is over 20 years of age. 

By entering you agree that you have read the details and T & C’s regarding each event found on the website www.jollyrunning.uk and any other information that is sent to you by Us, and agree that you clearly understand what ability is required and what is entailed in participating in your chosen event.

The entry fee must be paid at the time of entry.

Refund policy: We do not give refunds for any event; however we are willing to facilitate a number swap or deferral for each event, however these must be applied for at least 14 days before the date of the event. Please email admin@jollyrunning.uk to ask for a number swap or deferral.

Number Swaps: please email admin@jollyrunning.uk to ask for a number swap, quoting your details and the name and email address of the person taking your place. IMPORTANT- Under no circumstances should a runner use someone else’s number without asking for an official number swap, this will result in the runner being disqualified from the event and further action may be taken against the original runner. Number swaps have to be processed 14 days prior to the event.

If any of your details change you must let us know by emailing admin@jollyrunning.uk or alternatively log in to your entry site account and change your details there.

We reserve the right to cancel your participation in the event if any information provided by you is found to be inaccurate in any way. In this case you will be refunded your entry fee minus 20% admin costs

IMPORTANT: All arrangements for the event, including the venue, time, date and route may be subject to change, any changes will be emailed to you as soon as possible, we reserve the right to also alter any of these details due to unforeseen circumstances such as but not limited to adverse weather conditions, acts of terrorism etc.

Please provide any details of medical conditions and make sure you write these on the back of your race number, you are responsible for ensuring that you have taken medical advice, and that you are medical are fit and healthy and have undertaken appropriate training and preparation to participate in the event

Participation at your own risk: You agree that you participate in the event at your own risk, and accept that we cannot be liable to the fullest extent permitted by law, for any personal injury sustained by you in any way or loss or damage to any personal property as a result of your participation in the event

You must abide by any rules or regulations of the event that may be notified to you by us or the venue owners at any point leading up to or at the event

You must show respect and courtesy towards other participants and spectators. If you behave in any manner which is, in the Event Organizers opinion, poor sportsmanship or a risk to the safety of any other participant, spectators or anyone else in attendance at the event this may result in you being disqualified from the event and removed from the venue

We are not responsible for any third-party organisations that may be provide other services at the event. You use any such services at your own risk

If access to published course is restricted for any reason an alternative route will be used

Postponement: If the event has to be postponed for any reason, the Event Organizers will endeavour to arrange an alternative event, and you will be notified of the new date and venue of the rearranged event. These terms and conditions will continue to apply to the rearranged event. No refund will be given if you do not wish to participate in the rearranged event.

You agree to photographs and video being taken at the event and that any images of you may be used by the Event Organizers in any media regarding the event and to market and advertise the event or any other similar events

By registering you are agreeing to any data provided being used by the Event Organizers to contact you regarding other events

CODE OF CONDUCT

Race Day

Participants agree to follow instructions as given from all event officials including race staff, volunteers, marshals and the medical team.

All participants are expected to conduct themselves in a courteous manner during their participation in the event, remember that we use shared paths for our events and participants do not have any greater right of way over any other path user at any event.

Race Numbers must be worn at all times and be on display on the front of the runner, anyone not wearing a Race Number will be disqualified and will not receive a finishers medal, t-shirt and other race goody. Any medical conditions must be written on the back of your race number.

Sorry but due to the events being off-road trail events through woodland trails etc we do not allow any wheeled vehicles to participate. Our routes are not accessible for wheelchairs, buggies, push chairs, prams etc. 

On the Course

Any participant who refuses to obey the directions of an event official, marshal or medical personnel, who conducts himself/herself in an unsportsmanlike manner, or who is offensive by action or language to officials, volunteers, participants or spectators may be disqualified from the event and may be refused entry to any future events.

Any participant who has been found by a marshal or event official shall be immediately disqualified from the event and banned from future participation in any Jolly Running Ltd event.

Any person who participates in the event without an official race number assigned to them, will be disqualified from the event and may be banned from future participation in any Jolly Running Ltd event.

SAFETY

Our events are run under UK Athletics rules and therefore mp3 players or other devices plugged into the ear are not advised whilst running for reasons of health & safety, both yours and other competitors. When you wear such a device you are unable to hear other competitors, cars, bicycles or marshals' instructions.

Participants are responsible for their recognition and understanding of event signage, symbols and colour relating to participant maps, facilities and direction.

Medical personnel authorised by the event to do so may examine any participant who appears in distress. If in the sole opinion of authorised medical personnel, it is in the best interest of the participant’s health and welfare, medical personnel may remove the participant from the event.

Participants must retire at once from race if ordered to do so by a member of the event’s official staff, official medical staff, or any governmental authority, including fire and police officers.

Participants are responsible and assume liability for any and all medical expenses incurred as a result of training for and/or participation in the event, including but not limited to ambulance transport, hospital stays, physician and pharmaceutical goods and services.

Event officials reserve the right to delay, cancel, or suspend the race due to inclement weather in accordance with emergency protocol on severe emergencies and/or inclement weather. No refund will be issued in these circumstances.