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OLSPCK 5K Fun Run/Walk

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Event Disclaimer / Terms and ConditionsT's & C's

General

  1. By registering for the event, you agree to comply with these terms and conditions.
  2. OLSPCK PTA have selected SiEntries online entries system to assist with the administering of the event. Anyone registering for the event will be asked to read and confirm their agreement to the SiEntries Terms & Conditions, in addition to these Terms & Conditions.
  3. All participants and spectators enter and attend the event entirely at their own risk. We will not be liable for any injury, damage or loss to participants or their property that might occur as a result of their participation or attendance at the event, other than in respect of any injury or loss arising as a result of our negligence. For the avoidance of doubt, nothing in this clause shall exclude or limit our liability for any liability that cannot be excluded or limited by law. 

 

Participant Entry

  1. We will only accept entries to the event on the day where we are satisfied that it is safe to do so, as the event have an allocated capacity and the contact details for all participants must be held in advance in the case of an emergency. Registration will close 15 minutes before the event.
  2. The event is subject to various age restrictions for participation by minors, as set out below, which relate to the age of the participant on the day of the event.

Children over 4 years old and up to and including 10 years old:

  • Must be accompanied by their parent or legal guardian (or by another adult who has the permission of that participant’s parent or legal guardian). 
  • Must have the permission of their parent or legal guardian to enter the event.
  • Must give contact details for the parent or legal guardian.
  • Can only be preregistered by a parent or legal guardian – not themselves.

 

Children aged 11 and over :

  • Must have the permission of the parent or legal guardian to enter the event.

 

  1. Only registered participants who have paid their entry fee (or had the fee paid for them) are eligible to take part.
  2. The event is open to all present and past pupils of OLSPCK and their families and friends, and to all employees of OLSPCK and their families and friends.

 

Entry Fees 

  1. Entry fees are non-refundable unless we change the event venue, time and/or date in a material way, or if we cancel the event altogether. We ask that you let us know as soon as possible if you need or want to withdraw from the event for any reason. 
  2. Entry fees for the event are detailed on the registration form. OLSPCK PTA must pay SiEntries an admin charge of £1.20 for each registration.
  3. When preregistering, your event place will not be confirmed until payment has been processed and an email received acknowledging that a place has been allocated to you.

 

Conduct 

  1. All participants and supporters must abide by these terms & conditions and any rules, instructions or regulations displayed or given on the day of the event by officials. 
  2. Participants arriving late must abide by the instructions and decisions of the officials. Latecomers may not be permitted to take part.
  3. We respectfully ask that all participants and supporters do not drop litter but instead use the litter and recycling facilities available within the venue and around the course or take litter home to dispose of responsibly.
  4. Participants cannot take part with dogs and should advise anyone attending the event with them that they should not bring dogs to the event.

Health & Safety and Medical 

  1. COVID DECLARATION: You should not attend the event if:
  • you or anyone in your household has had, or come into close contact with, a confirmed case of Covid-19 in the 10 days preceding the event, and/or
  • you have any Covid-19 related symptoms
  1. Participants are responsible for ensuring that they are sufficiently fit and healthy to take part in their event. Anyone unsure of their physical ability to take part in an event must seek medical advice from a general practitioner before the event.
  2. We reserve the right to refuse entry to the event in our absolute discretion, with no refund provided, if for whatever reason we consider a person unfit to take part. We may also ask you to withdraw during an event if we have concerns about your ability to complete it due to fitness, injury or otherwise. If you choose to continue you do so with the understanding that you are no longer considered a participant of the event and that you absolve us of all and any responsibility, and progress entirely at your own risk.
  3. Participants are responsible for ensuring that they are wearing appropriate clothing (including footwear) when taking part in the event.
  4. Risk assessment processes are in place which aim to minimise or eliminate the risk to everyone taking part. By taking part in the event, all participants acknowledge that there may be conditions or circumstances beyond our control that can lead to unforeseen risks.

Use of your information & Filming and Photography at the Event 

  1. By providing your information when you register for the event, we will use this information for the purposes of organising, staging and administering the event. If you provide personal information on behalf of additional entrants, please only provide this if they have confirmed that they are happy for you to do so as we will use this information for the same purposes. In the case of an emergency we may also pass personal details provided to the emergency services or health care professionals, and also use them for the purposes of contacting your emergency contact.
  2. First aid facilities will be provided. If you are treated by medical providers at the event, your details may be passed on to us only for health and safety purposes and to fulfil our legal obligations.
  3. All personal information held by us will be handled in accordance with applicable privacy laws.
  4. We may film or photograph participants, volunteers and spectators taking part or attending the event and use such footage or photographs for OLSPCK/OLSPCK PTA.
  5. Please only register a participant under the age of 11 if the participant’s parent or legal guardian are happy for their images to be used.